20 days old

Senior Administrative Assistant - Tampa, FL - 932510

Tampa, FL 33602
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  • Job Code
    932510

Do you have compassion and a passion to help others? Transforming healthcare and millions of lives as a result starts with the values you embrace and the passion you bring to achieve your lifes best work.(sm)

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Primary Responsibilities:

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  • Create / maintain calendars/coordinate meetings avoiding scheduling conflicts
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  • Create / prepare meeting materials (e.g., PowerPoint deck; agendas) and ensure distribution to appropriate individuals in a timely manner
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  • Schedule, coordinate, and /or set up resources and technology (e.g., conference rooms; food; WebEx; Telepresence) needed for meetings/events (e.g., training)
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  • Make travel arrangements (e.g., airline; hotel; ground transportation; office space assignment) for meeting attendees (e.g., external customers; executives)
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  • Host, coordinate, and / or facilitate meetings / external events as needed (e.g., introduce speakers; manage PowerPoint deck; ensure time schedules are adhered to; assist with technology; take notes)
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  • Ensure meeting participants (e.g., external customers; executives) have appropriate access to facilities and systems (e.g., issue security badges; request building access; internet access)
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  • Plan and organize logistics of large and / or offsite events, using internal resources as needed (e.g., UHC Maxvantage Meeting Teams)
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  • Compile and / or integrate information needed to complete reports and documents
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  • Prepare and / or format office documentation (e.g., proposals; letters; spreadsheets; reports) needed for various audiences (e.g., clients; executives; internal business partners)
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  • Review prepared documents to ensure accuracy and quality, and revise as needed
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  • Post relevant documentation (e.g., meeting notes; proposal letters; PowerPoint decks; policies and procedures; general correspondence) onto relevant systems (e.g., SharePoint; eDoc) and communication boards
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  • Maintain and distribute lists as needed (e.g., organizational charts; email; distribution; vendor; contacts; phone)
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  • Record / label / file records and documents according to enterprise records management procedures
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  • Utilize relevant software applications (e.g., Microsoft Project; Word; Excel; PowerPoint; Outlook; Visio; Publisher; Access; Adobe Pro)
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  • Create and / or maintain administrative desk manual to ensure continuity of office operations
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  • Assist internal partners (e.g., print shop; marketing) with coordination of printed documentation (e.g. flyers; brochures; cutsheets)
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  • Monitor / oversee internal office communications (e.g., email; calendar; phones) for internal team members and take appropriate action
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You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

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Required Qualifications:

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  • High school diploma or GED equivalent
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  • Three or more years of administrative support experience
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  • Proficiency with Microsoft Office applications to include Word, Excel, PowerPoint and Outlook
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  • You will be asked to perform this role in an office setting or other company location
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  • Employees are required to screen for symptoms using the ProtectWell mobile app, Interactive Voice Response (i.e., entering your symptoms via phone system) or a similar UnitedHealth Group-approved symptom screener prior to entering the work site each day, in order to keep our work sites safe. Employees must comply with any state and local masking orders. In addition, when in a UnitedHealth Group building, employees are expected to wear a mask in areas where physical distancing cannot be attained
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Preferred Qualifications:

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  • Attention to detail and strong organizational skills
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  • Ability to multi-task in a fast paced and deadline driven environment
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  • Ability to maintain professionalism and a positive service attitude at all times
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Careers with WellMed. Our focus is simple. We're innovators in preventative health care, striving to change the face of health care for seniors. We're impacting 550,000+ lives, primarily Medicare eligible seniors in Texas and Florida, through primary and multi-specialty clinics, and contracted medical management services. We've joined Optum, part of the UnitedHealth Group family of companies, and our mission is to help the sick become well and to help patients understand and control their health in a lifelong effort at wellness. Our providers and staff are selected for their dedication and focus on preventative, proactive care. For you, that means one incredible team and a singular opportunity to do your life's best work.(sm)

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Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

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UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

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Job Keywords: administrative, assistant, executive, Tampa, FL, Florida

Posted: 2021-05-25 Expires: 2021-06-24

UnitedHealth Group is the most diversified health care company in the United States and a leader worldwide in helping people live healthier lives and helping to make the health system work better for everyone.

Sponsored by:
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Senior Administrative Assistant - Tampa, FL - 932510

UnitedHealth Group
Tampa, FL 33602

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