11 days old

Senior Administrative Assistant - Phoenix, AZ - 940901

Phoenix, AZ 85003
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  • Job Code
    940901

Combine two of the fastest-growing fields on the planet with a culture of performance, collaboration and opportunity and this is what you get. Leading edge technology in an industry that's improving the lives of millions. Here, innovation isn't about another gadget, it's about making health care data available wherever and whenever people need it, safely and reliably. There's no room for error. Join us and start doing your life's best work.(sm)

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As part of our Center for Service Coordination department, you will be a key stakeholder in supporting our members. Your primary role will be outreaching to our members post-discharge to ensure all of their healthcare needs are met. Identification of the appropriate programs and services available is critical to the success of our members.

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Primary Responsibilities:

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  • Support business leaders in scheduling, coordinating and managing meetings, travel and expense management"""
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    • Create / maintain calendars / coordinate meetings avoiding scheduling conflicts
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    • Create / prepare meeting materials (e.g., PowerPoint deck; agendas) and ensure distribution to appropriate individuals in a timely manner
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    • Schedule, coordinate, and/or set up resources and technology (e.g., conference rooms; food; WebEx; Telepresence) needed for meetings/events (e.g., training)
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    • Make travel arrangements (e.g., airline; hotel; ground transportation; office space assignment) for meeting attendees (e.g., external customers; executives)
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    • Host, coordinate, and/or facilitate meetings / external events as needed (e.g., introduce speakers; manage PowerPoint deck; ensure time schedules are adhered to; assist with technology; take notes)
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    • Ensure meeting participants (e.g., external customers; executives) have appropriate access to facilities and systems (e.g., issue security badges; request building access; internet access)
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  • Prepare, maintain and manage office documentation, to include but not limited to: meeting minutes, organizational charts, printed documentation, office communication, electronic and physical documentation storage and handling""
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    • Prepares meeting materials and assists with the development of PowerPoint presentations
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  • Performs some general clerical duties to include but not limited to: photocopying, faxing, mail distribution and filing
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  • Facilitate and oversee office operations to include collaboration with facilities directors, security, IT and other partners to ensure office locations are efficiently and effectively operating for in-office staff
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  • Functions independently as the Business Segment Liaison for all medical management staff, to include ordering of equipment and supplies, assisting with new hire onboarding, supporting in-office and telecommute staff, submitting purchase orders, accepting deliveries, participates on the emergency response team
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  • Establish and manage relationships with both internal and external office partners
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  • Send resources to members via mail as identified by medical management staff
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Youll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

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Required Qualifications:

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  • HS Diploma or GED
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  • 3+ years administrative support (or equivalent) supporting a multi-disciplinary team of 50 or more employees, both office-based and telecommute roles
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  • Experience managing multiple priorities with attention to detail
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  • Background as a Business Segment Liaison or similar type experience
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  • Intermediate to advanced level of proficiency with Microsoft Office applications including Word, Excel, PowerPoint and Outlook
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  • Demonstrated ability to be proactive working in a fast-paced cross-functional environment
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  • Demonstrated attention to detail and excellent organizational skills
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  • Proven ability to multi-task in a fast moving and deadline driven environment
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  • Demonstrated ability to maintain professionalism and a positive service attitude
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Preferred Qualifications:

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  • Associates or bachelors degree
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  • Experience supporting business leaders, VP level or higher
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  • Experience working within the healthcare industry
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  • Experience with Visio
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  • Working knowledge of medical terminology
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Physical & Mental Requirements:

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  • Ability to lift, push or pull heavy objects using up to 25 pounds of force
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  • Ability to sit for extended periods of time
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  • Ability to use fine motor skills to operate office equipment and/or machinery
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  • Ability to receive and comprehend instructions verbally and/or in writing
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  • Ability to use logical reasoning for simple and complex problem solving
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Careers with Optum. Here's the idea. We built an entire organization around one giant objective; make health care work better for everyone. So when it comes to how we use the world's large accumulation of health-related information, or guide health and lifestyle choices or manage pharmacy benefits for millions, our first goal is to leap beyond the status quo and uncover new ways to serve. Optum, part of the UnitedHealth Group family of businesses, brings together some of the greatest minds and most advanced ideas on where health care has to go in order to reach its fullest potential. For you, that means working on high performance teams against sophisticated challenges that matter. Optum, incredible ideas in one incredible company and a singular opportunity to do your life's best work.(sm)

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Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

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UnitedHealth Group is a drugfree workplace. Candidates are required to pass a drug test before beginning employment.

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"Job Keywords: Senior Administrative Assistant, Admin, Administrative, Assistant, Healthcare, Customer Service, Phoenix, AZ, Arizona, Optum, United Health Group

Posted: 2021-07-17 Expires: 2021-08-16

UnitedHealth Group is the most diversified health care company in the United States and a leader worldwide in helping people live healthier lives and helping to make the health system work better for everyone.

Sponsored by:
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Senior Administrative Assistant - Phoenix, AZ - 940901

UnitedHealth Group
Phoenix, AZ 85003

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