14 days old

Senior Administrative Assistant (OptumServe) - Falls Church, VA - 911994

Falls Church, VA 22046
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  • Job Code
    911994

If you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life's best work.(sm)

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The Sr. Admin Assistant will support executives within OptumServe, primarily the Group President and Emergency Preparedness and Response executive. Direct accountabilities include traditional administrative and clerical support activities, calendar, agenda and meeting management, Event planning and execution, consolidation and preparation of business and executive reporting, travel arrangement, preparation of expense reports, efficient invoice management, and department business segment liaison (BSL) role, in charge of department procurement, employee onboarding, systems access and ad hoc software/hardware requests.
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"Primary Responsibilities:

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  • Traditional administrative / clerical support roles including: answering the telephone, typing / word processing of documents, simple PowerPoint creation/editing, maintaining calendars, setting up internal and external meetings, making travel arrangements, greeting visitors, setting up files, tracking and submitting expenses, and coordinating building and equipment maintenance"""
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    • Support procurement requests including contract submission and efficient processing of invoices
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    • Provide meeting logistics support including setting up and monitor web casts, prepare and provide meeting materials, ensure audio visual and telecom needs are met, and secure rooms and catering as needed
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    • Monitor emails and messages as needed during core and some non-core hours
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    • Collect needed data and content for monthly, quarterly and ad hoc executive and business reporting
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    • Project management including request and take follow-ups to support project deliverables
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    • Develop and edit presentations
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    • Ensure effective utilization of technology tools
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    • Ability to maintain and update the SharePoint site
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    • Ad hoc requests as determined by execs
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    • Proactively and intuitively read the needs of the business and supported executives to enhance effectiveness
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    • Work across the leadership team and the business to execute and support the guidance and direction from supported executives
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    • Takes initiative and judgement to execute duties with independence to achieve needed outcomes
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  • Act as the Business Systems Liaison (BSL) for the OptumServe teams ""
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    • Manages onboarding experience and assist hiring manager with all sourcing and systems access
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    • Act as communication point for new technologies and initiatives being introduced by UnitedHealth Group IT
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    • Ariba and Service Request Center for all supply and IT-related requests, and are expected to follow the correct procedures to complete and submit Service Requests
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Youll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

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Required Qualifications:

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  • High school education or equivalent experience
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  • 3 or more years of executive assistant experience supporting c-suite level executives
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  • Intermediate Microsoft Word proficiency: create and edit documents from scratch
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  • Intermediate Microsoft Excel proficiency: create spreadsheets from scratch, create and edit formulas, and manipulate expense reports
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  • Intermediate Microsoft PowerPoint proficiency: create and edit PowerPoint slides to utilize in executive and staff meetings
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  • Advanced Microsoft Outlook proficiency: complex calendar management including meetings, travel and conferences
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  • You will be asked to perform this role in an office setting or other company location
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  • Employees are required to screen for symptoms using the ProtectWell mobile app, Interactive VoiceResponse (i.e., entering your symptoms via phone system) or a similar UnitedHealth Group approved symptom screener prior to entering the work site each day, in order to keep our work sites safe. Employees must comply with any state and local masking orders. In addition, when in a UnitedHealth Group building, employees are expected to wear a mask in areas where physical distancing cannot be attained
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Preferred Qualifications:

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  • Bachelors degree
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  • Experience in coordinating projects to meet deadlines with successful measurable outcomes
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  • Experience in a health care environment
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Optum, a part of the UnitedHealth Group family of businesses, continues to evolve and make a bigger impact through its extensive expertise in combining technology, data and people to create novel health care solutions and services across the globe. OptumServe is following suit by creating and delivering care that meets the health needs of active duty service members, veterans and their families. We're partnering with federal and state government agencies to meet the readiness and health needs of active duty military members and veterans by providing preventive health screenings and assessments to ensure that troops are ready to answer the call of duty. For those who want to intensify their impact in a career that brings together challenge, learning and growth, OptumServe is the right place to do your life's best work.(sm)

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"Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

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UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

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"Job Keywords: administrative assistant, senior administrative assistant, Excel, PowerPoint, Outlook, health care, Falls Church, VA, Virginia

Posted: 2021-02-12 Expires: 2021-03-14

UnitedHealth Group is the most diversified health care company in the United States and a leader worldwide in helping people live healthier lives and helping to make the health system work better for everyone.

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Senior Administrative Assistant (OptumServe) - Falls Church, VA - 911994

UnitedHealth Group
Falls Church, VA 22046

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