28 days old

Program Specialist 1

Cheektowaga, NY 14227
Apply Now
Apply on the Company Site

Unit Description

As a natural problem-solver, you thrive on challenges. Youre also an expert at implementing solutions.


Sodexo has an exciting Program Specialist 1 position now available with our FSS Contract Compliance team out of our Cheektowaga, NY office.  This position will support the Monday through Friday shift from 8:30 AM 5:00 PM (EST). 


The main responsibilities for this position include:


  • Oversee the day-to-day operations of the Licensing department.
  • Onboard new Licensing staff.
  • Train the Licensing staff on new policies/procedures as they arise.
  • Process application/renewal payments through the AP Payment Request Portal.
  • Process online P-card payments through Concur.
  • Process office transmittals for amortizable (i.e., over $1,000/year) license payments.
  • Open and distribute the Licensing departments daily mail. Handle or assign responsibility for resolving issues resulting from the mail received.
  • Review the contents of prepared license/permit registrations and W9 documents for completeness and accuracy
  • Prepare and file license/permit applications with jurisdictions.
  • Maintain the Licensing/Permit Access database.
  • Utilize the Licensing/Permit Access database to answer queries and resolve issues.
  • Correspond directly with the Corporate Secretarys office to maintain entity and required officer information.
  • Partner with Tax and other corporate departments to resolve issues that impact the filing of licenses and permits.
  • Create and utilize licensing/permit reports to aid the units in maintaining timely renewals and updates.
  • Assist unit managers, local jurisdictions and auditors to resolve issues or answer inquiries.
  • Support and assist with the receipt and dissemination of license/permit applications received from units and jurisdictions.
  • Partner with the Accounts Payable and Mailing departments to ensure accurate and timely processing and mailing of license/permit payments.
  • Work with the Legal department to file the annual renewals of specialized licenses such as the California and Oregon janitorial services licenses and the staffing services license in Connecticut.
  • Prepare and file the annual Tennessee business tax returns which require special handling and allocation of payments to multiple locations within the state.
  • Assist with projects, as necessary

 The successful candidate will have the following background/skillset:

  • Minimum two years of college or equivalent work experience within the Benefits field
  • Knowledge of SAP (would be helpful)
  • Strong interpersonal skills and proven problem resolution skills
  • Attention to detail and time management
  • Knowledge of Microsoft Word, Excel, Outlook, preferred.
  • Ability to work independently and meet critical processing deadline
  • Ability to handle confidential information


Sodexo is the 18th largest employer worldwide and prides itself with great work-life balance opportunities. Sodexo is a stable company offering robust benefit packages for its employees.


Position Summary

Typically administers a program(s) or a portion of a program(s) within a department. Provides support by gathering information for analysis, reports and correspondences. Program(s) may have a Division-wide or company-wide scope. Work is generally administrative or project oriented, but is generally structured and repetitive in nature. Procedures and guidelines are predetermined to prescribe how the assignments should be performed. Works under general supervision, while maintaining strict confidentiality.

Qualifications & Requirements

Basic Education Requirement - High School Diploma, GED or equivalentSodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

Posted: 2021-01-28 Expires: 2021-02-28
Sponsored by:
ADP Logo

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Program Specialist 1

Cheektowaga, NY 14227

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast