1+ months

PGIM Real Estate Finance - Executive Assistant - POR00090

Arlington, VA 22201
Apply Now
Apply on the Company Site
  • Job Code
Primary Location United States-Virginia-Arlington
Travel:Yes, 10 % of the Time

PGIM, the global asset management businesses of Prudential Financial, Inc. (NSYE: PRU), is a Top Ten global asset manager with more than $1.161 trillion in assets under management as of Dec. 31, 2018. PGIMs businesses offer a range of investment solutions for retail and institutional investors around the world across a broad range of asset classes, including fundamental equity, quantitative equity, public income, private fixed income, real estate and commercial mortgages. Its businesses have offices in 16 countries across five continents. For more information, please visit pgim.com.


PGIMs Real Estate Businesses are the second largest real estate investment manager in the world with $169 billion in assets globally across debt and equity. On behalf of our investors, PGIM provides a broad range of real estate vehicles that span the risk-return spectrum across core, core plus, value-add debt and equity investments across the Americas, Europe and Asia Pacific. PGIM has the investment track record, global partner relationships, access to capital and a global infrastructure of seasoned real estate professionals to create a broad array of customized capital sources.

As a global leader in real estate debt, PGIM Real Estate Finance ("PGIM REF") has $98.7 billion of assets under management and administration globally. This access to capital allows PGIM to offer borrowers one of the most comprehensive lines of real estate finance products in the industry including traditional insurance company fixed-rate lending, floating-rate and bridge/transitional loans, multifamily agency loans through Fannie Mae DUS, Freddie Mac and FHA as well as affordable housing financing.


Position Summary


PGIM REF is seeking an experienced executive assistant who will provide support to the Head of US Debt and Chair of Global Debt located in Arlington, Virginia. The successful candidate should have 5 or more years of executive assistant experience working in a fast paced and demanding environment.


Responsibilities will include, but not be limited to the following: 

  • Provide exceptional administrative support and implement procedures to ensure efficient operations of the Head of US Debt and Chair of Global Debts office.
  • Heavy and complex scheduling and calendar management for the Head of US Debt and Chair of Global Debt. This requires coordinating constantly changing schedules and preparing for meetings and conference calls by having all related documentation and logistics in place.
  • Arrange and coordinate extensive and complex domestic and International travel schedules and logistics.
  • Email management for the Head of US Debt and Chair of Global Debt. Requires responding to emails in a timely manner and delegate where necessary. Keep a running list of priorities for the US Debt and Chair of Global Debt.
  • Coordinate and arrange on and off-site meetings including, but not limited to, selecting the venue, contract negotiation, planning for food and beverage needs, and preparation of slides and materials including agendas. Travel will be required for quarterly Sr. Leadership meetings to be the on-site contact and to record and transcribe minutes of meetings.
  • Handle telephone and /or written contact with external and internal associates.
  • Schedule Sr. Leadership calls on a bi-weekly basis; plan and prepare the agenda and be an active participant in the meeting listen, take notes and follow up accordingly.
  • Provide general administrative support - typing, photocopying, calendaring, vouchers, and maintaining supplies.
  • Open and distribute mail, including confidential, high priority and follow-up items.
  • Develop and edit presentations, typically in PowerPoint.
  • Conduct research and compile information for multiple types of statistical reports, using various software, including MS Office.
  • Prepare outgoing mail and correspondence, including e-mail, faxes and overnight packages.
  • Assist with video conferencing for quarterly calls.
  • Prepare and submit expense vouchers to Accounts Payable in a timely manner for processing and reconcile any errors/discrepancies.
  • Review expense vouchers and GETS requests submitted by direct reports so that they can be approved, and ensure they are in compliance with Prudential standards.
  • Maintain trade association memberships and subscriptions.







  • Proficiency at Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
  • A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity.
  • Discretion required in handling highly sensitive and confidential information in a respectful and confidential manner.
  • Strong initiative, good judgment and the ability to multi-task.
  • Solid partnering skills and team player a must.
  • Excellent interpersonal and communication skills.
  • Strong editing and proofreading skills.
  • High level of motivation.
  • Attention to detail.
  • Ability to think proactively and anticipate needs.
  • Ability to work independently with minimal supervision, work under tight time constraints, and be able to prioritize work.
  • Ability to work well and partner with other administrative and professional staff.
  • Flexibility to work overtime on an as needed basis is required.
  • Ability to travel on a quarterly basis preferred.
  • College degree preferred.

@!*!Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.

We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit www.prudential.com to learn more about our values, our history and our brand.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.

Note that this posting is intended for individual applicants. Search firms or agencies should email Staffing at staffingagencies@prudential.com for more information about doing business with Prudential.
Job Posting:@false

Posted: 2020-02-26 Expires: 2020-04-28

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

PGIM Real Estate Finance - Executive Assistant - POR00090

Arlington, VA 22201

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast