1+ months

Office Manager 1

Philadelphia, PA 19107
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Unit Description

We are the communities we serve.   


Sodexo is seeking an Office Manager to support the team at Penn Presbyterian Medical Center located in Philadelphia, PA. This is a Day Shift schedule and will have interaction between frontline staff and our client, so a professional demeanor is paramount.  The Office Manager will direct and maintain a productive work environment, always prioritizing efficiency, organization, communication, and safety. This position will be responsible for daily administrative duties for both the Environmental Services and Patient Transport departments within the medical center.  The hours will typically be 8:30am-5:00pm, Mon-Fri. This position will be responsible for labor schedules for over 200 unionized frontline employees, payroll processing (Kronos experience a plus), familiar with iCIMS career center, client/Sodexo finance support, up-to-date Safety trainings and manifests.  This position will work directly with the Director and client on a regular basis supporting hospital finances.


A key ambassador of company culture, the Office Manager ensures employees have the tools and internal support they need, while also reinforcing policy. The ideal candidate is meticulously organized, flexible, and motivated by the idea of taking ownership of the team.  This role will manage company finances, vendor management, and compliance documentation. This role will also need to be flexible to support other departments as business needs arise with special projects or duties.  The ability to keep all information confidential will be an imperative requirement of this role. 


Primary Responsibilities Include (but are not limited to): 

-Providing stellar service to the client, customers and team

-Processing expense reports

-Purchasing (invoicing, documenting and tracking)

-Use Kronos Time Keeping to track and process payroll submissions

-Maintaining email systems, calendars, and file sharing systems (networks)


The ideal candidate will have training, knowledge or skills in: 

-Technically savvy with computers, tablets, and printers   

-Excellent oral and written communication skills and interpersonal skills with ability to communicate with all levels of management

-Ability to work independently, as well as in a team environment

-Strong analytical skills

-Ability to catalogue, file and archive both digital and paper files

-Must be a self-starter with high degree of initiative

-Ability to gain confidence and respect of management and staff through attributes such as professionalism and positive attitude

-Demonstrated organization and comprehension skills

-Proficient in Microsoft Office Suite (including Excel, Visio, PowerPoint, and Project Manager).


Apply online today!


Position Summary

Plays a lead role in the management of office services, supplies/inventory, facility management, and space issues for a small to medium sized office property. Leads the maintenance and alteration of work areas and office equipment. May provide administrative support to a department or group of professionals. May supervise less than two FTE employees.

Qualifications & Requirements

Basic Education Requirement - Associate's Degree or equivalent experience

Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

Posted: 2021-05-11 Expires: 2021-07-11
Sponsored by:
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Office Manager 1

Philadelphia, PA 19107

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