10 days old

Office Administrator - Higher Education

Fredericton, NB E3B
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At Aramark Canada, our people are important to us. Our 14,000+ team members coast to coast; deliver experiences that enrich and nourish thousands of lives every day through innovative services in food, facilities and uniforms. To show our employees how much we appreciate their efforts, we do everything we can to make sure they feel included, supported and encouraged. Aramark Canada proudly partners with world class post-secondary institutions, world renowned hospitals, major league sports venues and leading global businesses.  As part of a global team that spans 19 countries and has over 200,000 team members; we strive to achieve a safe, diverse and inclusive workforce that our employees can be proud of.

Learn more at www.aramark.ca


Aramark Canada is hiring for an Office Administrator, who will assist in maintaining accurate accounting records and reports to ensure that information is processed in a timely manner while complying with Aramark protocols and  policy / procedures.





  • Responsible for weekly financial statement preparation
  • Sales: Verify bank deposits and sales report from POS system. Reconcile sales in Aramark accounting system
  • Expenses: Provide support to data entry clerks and oversee invoice entry process to ensure expenses are accurately recorded
  • Review of Sales and Purchase Summaries
  • Issue accounts receivable invoices for catering department
  • Oversee inventory count entry for all components
  • Prepare journal entries and reconcile accounts
  • Perform audit with Finance Manager
  • Assist in planning and organizing the accurate and timely reporting and forecasting of financial information including month end closing, balance sheet reconciliations, and other analysis
  • Assist in enforcing internal controls, policies and procedures
  • Provide outstanding customer service to internal and external customers
  • Performs period end P&L (level) statement review, analysis of variances with Weekly Operating Report and preparation of adjustments as required. Enter journal entries in
  • Provides budget process support as required
  • Oversee payroll administration including bi-weekly payroll submission, changes to pay rates, union dues, meal allowance, and other deductions
  • Other duties required by management for eg. occasionally have supervisory responsibilities in the dining hall to manage food service operations 



  • Degree or Diploma in Office Administration, Business Administration, Accounting etc.
  • 1-2 years of accounting experience, with skills in managing daily operations including accounts receivable, accounts payable, credit and collection
  • Strong knowledge of accounting standards, practices and procedures
  • Strong analytical, process management, problem-solving skills and technical accounting knowledge are necessary for success in this role
  • High degree of attention to detail, very organized and ability to multitask 
  • Some managerial experience would be an asset 
  • Proficiency within MS Office Suite (Word, PowerPoint), with strong Excel skills required
  • Excellent written and oral communication skills
  • Based on business needs, the position will required flexibility to work on some weekends and / or weekday evenings 


Accommodations for job applicants with disabilities are available upon request.


The finalist candidate for this position will need to complete and successfully pass a Criminal Background Check and a Vulnerable Sector Screening (if the operations we service require this). If hired for this position, your continued employment with us would be conditional upon Aramark being satisfied that you have successfully cleared both these conditions.


Posted: 2021-06-07 Expires: 2021-07-10
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Office Administrator - Higher Education

Fredericton, NB E3B

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