1+ months

Global Clinical Supply Manila Operations Administrative Lead

San Jose, CA 95123
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**Role Summary**

An Administrative Lead role is available within the Global Clinical Supply (GCS) Manila Operation team based in Makati, Philippines. The position will report to the Head of GCS Manila Operations.

The selected candidate will work independently in an administrative professional role, generating high quality results in an effective and efficient manner using Pfizer systems and processes to support the GCS Manila Operations (GMO) team. The selected candidate shall support the Head of GCS Manila Operations and other team members. In addition, the Administrative Lead will be able to contribute to high quality business results coupled with wider business process thinking, planning and input, based on advanced knowledge of business administration. The Administrative Lead must be highly organized, have strong communication and interpersonal skills, and is willing to be an active member of the team while working in matrix environment. This role will handle information that is confidential and sensitive in nature and therefore requires the ability to use good judgement and discretion at all times. The ideal candidate shall be enthusiastic, self-motivated, hands-on, and results oriented.

**Role Responsibilities**

+ Schedules and coordinates meetings/events, including publishing of agendas, taking minutes and providing other general meeting support

+ Provides meeting planner support for in-house and off-site meetings including arrangements for AV equipment, room reservations and catering orders.

+ Manages GCS Manila team outlook calendars and proactively resolves scheduled meeting conflicts diplomatically.

+ Arranges travel such as airfare, accommodations, local transportation, etc, including the preparation of detailed itineraries, processing of expense reports through PT&E, and maintaining records of original receipts and relevant travel documents.

+ Supports the recruitment, onboarding, orientation, training, and management of new and existing colleagues/contractors to fulfill business objectives

+ Provides administrative and project support for GCS Manila initiatives

+ Assists in tracking operational resources (e.g. budgets and headcount), creating purchase orders, and processing of vendor invoices

+ Maintains and coordinates logistics of office equipment and supply orders with internal and external vendors

+ Establishes and maintains relationships with internal cross-functional and partner lines

+ Reviews and drafts announcements, memos, and other business-related correspondence

+ Provides support in preparing the content and creating the design and layout of presentations, videos, or other media appropriate for the intended target audience

+ Works with other administrative support staff to ensure GCS functions have administrative coverage during regular business hours and other times, as needed. Responsibilities may cross departmental lines and geographical regions



+ Bachelor's degree with a minimum of 4 years of relevant administrative or executive assistance experience required.

+ Excellent organization, communication, and interpersonal skills.

+ Strong attention to detail and exercise integrity as well as good judgment when handling confidential documents and information.

+ Demonstrated ability and initiative to work as part of a team as well as independently

+ Capable of handling multiple tasks with tight deadlines in a matrixed, fast paced environment.

+ Previous experience working with software supporting business operations (e.g. MS Project, MS Office) and intermediate/advanced knowledge of MS Office required

+ Must be enthusiastic, self-motivated, hands-on, results-oriented, and a team player.


+ **Experience in pharmaceutical industry and supporting cross functional global teams are a plus**

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

Logistics & Supply Chain Mgmt

Posted: 2021-09-13 Expires: 2021-11-14
Sponsored by:
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Global Clinical Supply Manila Operations Administrative Lead

San Jose, CA 95123

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