19 days old

Executive Assistant - SVP, Chief Information Officer

Cisco Systems Inc.
San Jose, CA 95113
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What You'll Do

Cisco seeks an Executive Administrative Professional to provide support for our Senior Vice President, Chief Information Officer (CIO) in the Operations organization. This role will be based out of San Jose, CA with our SVP based out of San Jose, CA as well.

Responsibilities include:

  • Calendar Management: Managing SVP's calendar and daily schedule to include prioritizing conflicting meeting requests, tracking action items and commitments of executive and following-up to ensure completion. This will require outstanding organization skills, balancing multiple priorities and keeping a busy executive on track and on schedule.
  • Event Speaking Engagement Coordination: Handling a running list of SVP's engagements and works closely with communications team to ensure content needs are understood and set in motion so the SVP is prepared for each engagement.
  • Meeting Planning and organizations: Assisting SVP in planning and organizing meetings by taking responsibility for assembling the agenda, location, accommodating technology requirements based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.
  • Travel Briefing Preparation: Crafting travel packs for international trips. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.
  • Correspondence/Approvals: Supporting SVP by acting as proxy for communications and approvals as authorized. Answering general questions as necessary, referring (filtering) routine matters to appropriate parties, and following up to ensure accurate disposition. Taking initiative to resolve issues within specified policies and guidelines, and providing mentorship to administrative community members on problem solving. Figuring out when executive action is required and supplying a recommendation where appropriate.
  • Travel and Expense Management: Responsible for making in-depth global travel arrangements for SVP and managing Cisco expenses.
  • Special Projects: Providing analytical support to assist executive on special projects. Researching issues, analyzing problems, compiling data, and preparing reports.
  • Confidentiality: Candidate will deal professionally with highly sensitive and confidential matters and materials.
  • Mentor new Executive Administrative Assistants and other administrators. Participates in a cross-functional EA network and will lead the organizations community of Admins.

In addition to general administrative duties of an Executive Assistant, daily tasks are carried out at a higher level of complexity. Specifically, the critical behaviors of this role are:

  • To be self-motivated and proactive around needs of the SVP and the Organization
  • Work with limited direction and have a take-charge attitude
  • Operate successfully with ambiguity
  • Use tact, diplomacy and a practical knowledge of company policies, practices and procedures
  • Responsiveness to all levels of inquiry
  • Challenge the way weve always done it and provide a deeper more innovative way of doing things
  • Keep the big picture in mind when making independent decisions that affect the calendar
  • Exercise critical and independent judgment when it comes to the SVPs calendar and time
  • Organized and efficient with their own time
  • Able to think creatively and calmly when it comes to quick and unplanned changes in schedule
  • To earn administrative community respect and have the ability to work with and through others as needed

Who You'll Work With

Operations is a key enabler of the end-to-end value chain, and is made up of several functions, including: Supply Chain, SBA, Customer and Partner Services, Employee Services, Global Procurement Services, Security and Trust, Data Architecture and Analytics, Strategy and Business Acceleration, and Transformation. Whilst your Principal will be the CIO leader, you will work closely with the leaders from these Operations functions, their teams and supporting admin teams, as well as extended admin teams across the Enterprise. You will also work closely with the Communications and Chief of Staff teams as we work together to drive a OneOps culture.

Who You Are

You have high-energy with a passion for thinking bigger and broader than the role itself. This position requires strong interpersonal skills, independent judgment, utmost professionalism and ability to balance both strategic and tactical actions.

Our minimum requirements for this role:

  • EA or equivalent experience; 8+ years experience in administrative environment. A minimum of 4 years working at the Executive level.
  • Preferred: BA/BS or equivalent experience; past work experience in the high-tech industry.
  • Expert level knowledge of Windows desktop computer applications: Word, Excel, and PowerPoint.
  • Experience in planning meetings and coordinating travel.
  • Ability to navigate web and email at high competency knowledge.
  • Ability to prioritize.
  • Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.
  • Generally receives no instruction on routine tasks and very little instruction on new projects.
  • Works in an organized and disciplined manner. Detail oriented.
  • Advanced desktop calendar management program experience.
  • Daily presence in the San Jose Cisco office.

Why Cisco

#WeAreCisco, where each person is unique, but we bring our talents to work as a team and make a difference powering an inclusive future for all.

We embrace digital, and help our customers implement change in their digital businesses. Some may think were old (36 years strong) and only about hardware, but were also a software company. And a security company. We even invented an intuitive network that adapts, predicts, learns and protects. No other company can do what we do you cant put us in a box!

But Digital Transformation is an empty buzz phrase without a culture that allows for innovation, creativity, and yes, even failure (if you learn from it.)

Day to day, we focus on the give and take. We give our best, give our egos a break, and give of ourselves (because giving back is built into our DNA.) We take accountability, bold steps, and take difference to heart. Because without diversity of thought and a dedication to equality for all, there is no moving forward.

So, you have colorful hair? Dont care. Tattoos? Show off your ink. Like polka dots? Thats cool. Pop culture geek? Many of us are. Passion for technology and world changing? Be you, with us! 

Jobs Rated Reports for Executive Assistant

Posted: 2021-05-26 Expires: 2021-06-26
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Executive Assistant - SVP, Chief Information Officer

Cisco Systems Inc.
San Jose, CA 95113
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