20 days old

Executive Assistant - RET000J8

Hartford, CT 06103
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Primary Location United States-Connecticut-Hartford

Prudential is seeking an experienced executive assistant to support our Retirement Law division. This position reports to a VP of Retirement Law in our Hartford, CT location.  The position will provide primary administrative support to Retirement Law lawyers based in Connecticut and New Jersey, and with other Retirement Law executive assistants, support the administration of Retirement Law.


The successful candidate will be highly organized, collaborative, and adept at handling multiple priorities.  He/she will provide administrative support including but not limited to the following:

  • Maintain certain management tracking/reporting, as well as supporting principals who are team leads with oversight of staff activities and accountabilities.
  • Schedule meetings and handle logistics including reservations, conference call set-up, video conference set up and preparation of materials.
  • Manage principals' calendars and email.
  • Coordinate travel arrangements and prepare itineraries.
  • Order office supplies from approved vendors.
  • Prepare and submit general expense and travel vouchers.
  • Assist principals in support of corporate governance processes including the creation and assembly of meeting materials, minutes and charters.
  • Maintain electronic and hardcopy files in accordance with our records retention policy.
  • Answer and screen telephone calls; respond to routine inquiries, direct and redirect internal and external inquiries as appropriate.
  • Maintain timekeeping, legal matter records and prepare reports as needed.
  • Prepare documents in Word, PowerPoint, and spreadsheets in Excel.

Assist in the coordination of departmental projects and participation in enterprise projects and initiatives.  Provide back-up support and coverage within the department.


  • Minimum 5 years of experience as an administrative assistant; experience as a legal assistant preferred but not required.
  • Superior proficiency in Outlook and Microsoft Office applications (Word, Excel and PowerPoint).  Experience working with Lotus Notes and Outlook Databases is a plus.
  • Familiarity with organizing, indexing and storing documents in document management system.
  • A high degree of integrity, professionalism, responsibility and collegiality.
  • Proven ability to handle multiple priorities with quality results.
  • Ease in working in a fast-paced environment and adapting to changing priorities.



@!*!Prudential is a multinational financial services leader with operations in the United States Asia Europe and Latin America. Leveraging its heritage of life insurance and asset management expertise Prudential is focused on helping individual and institutional customers grow and protect their wealth. The companys well-known Rock symbol is an icon of strength stability expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services including life insurance annuities retirement-related services mutual funds asset management and real estate services. For more information please visit www.prudential.com.

Prudential is not accepting unsolicited resumes from search firms for this open position unless contracted with Staffing. Agencies must work with Staffing as the primary point of contact and follow the Prudential application process to be considered for business. All resumes submitted by search firms to any employee at Prudential via-email Internet or directly to hiring managers in any form without a valid written search agreement in place for that position will be deemed the sole property of Prudential and no fee will be paid in the event the candidate is hired by Prudential.
Note: Any search agreement entered into with Prudential before January 2004 is null and void. Search firms are essential to the recruitment and staffing efforts at Prudential and we value the partnerships we have built with our preferred vendors. Prudential has established and regularly maintains a preferred vendor list and even preferred vendors need to have a written search agreement signed by the Director Recruiting Programs Staffing at Prudential in place for the specific position in order for a fee to be paid for any candidate referrals.
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Posted: 2020-03-20 Expires: 2020-05-01
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Executive Assistant - RET000J8

Hartford, CT 06103

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Executive Assistant
93rd2018 - Executive Assistant
Overall Rating: 93/220
Median Salary: $57,410

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