30 days old

Executive Assistant 1

Gaithersburg, MD 20877
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Unit Description

Sodexo is seeking an Executive Assistant for the Government Segment located in either Gaithersburg, MD or Oceanside, CA. This position joins our centralized administrative support team.  Our Executive Assistant team of 3 is centralized reporting to the VP, Human Resources to provide the best support to our business leaders working in a matrixed environment dedicated to 2 or more executive members of the leadership team.  This centralized team of talent works collaboratively and effectively for outstanding customer service, technical skills and teamwork for one antoher.   The ability to create, develop and nuture relationships with all departments this position will interact with.  This is an individual contributor position with heavy emphasis on taking on new challenges for the team at large as our success as a segment is based on our collaborative efforts. 


The qualified candidate, ideally will live near one of our offices in Gaithersburg, MD and/or Oceanside, CA presenting an alternative work arrangement. The ability to travel to our office locations as needed weekly is preferred, however the pandemic has impacted our business model related to travel and office residents - a virtual location will be given consideration for the most qualified candidate. 


Technical Skills:

Microsoft Office Suite; TEAMs and/other virtual technolgy a must; ability to prioritize work; work independently; and be self directed.  



  • May lead and/or participate in Government segment projects and or initiatives that support the business within the expected deadline.
  • Work will be varied in nature but will support the strategic initiatives of the segment and/or company.
  • Works with other employees in various departments both within the Government segment NORAM and Globally, and with other business segments - to solicit pertinent information for project completion.
  • Uses technology to its fullest potential to streamline work processes.



  • Communicates both verbally and in writing with people throughout the company, sometimes on behalf of a leader, in a professional, clear, articulate, and accurate manner.
  • Assists with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings, both regular and ad-hoc.
  • Maintain confidentiality of sensitive company information with discretion and integrity.
  • Leverage technology for a variety of functions such as email distribution, filing sharing systems, calendars, scheduling tools, expense reporting, time management, records, etc.
  • Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.


Is this opportunity right for you? We are looking for candidates who are:

  • fluent in Microsoft Office Suite (Outlook, Word, Excel, Access, PowerPoint) and SharePoint;
  • detailed oriented, flexible, and have ability to manage multiple priorities; and/or
  • have excellent organization, communication and project management skills.

Learn more about Sodexo Government Services at Government ServicesAt Sodexo, we believe every employee should have the resources to be their best. As part of our overall rewards, we offer benefits programs designed to help you maintain a healthy lifestyle including health, dental and vision insurance. We also offer other benefits like paid time off, financial and savings programs, 401k, and access to our employee assistance program and other discounts. Click here for more information about Sodexos Benefits.Not the job for you? At Sodexo, we offer positions that support a variety of career goals working in diverse business segments, including Corporate Headquarters, Corporate, Schools, Universities, Government and Agencies, Healthcare, Senior Living and Sports and Leisure locations across the United States. Continue your search today.Working for Sodexo:How far will your ambition, talent and dedication take you? Sodexo fosters a culture committed to the growth of individuals through continuous learning, mentoring and career growth opportunities.

Position Summary

Performs a wide range of administrative and general support duties of a highly responsible and confidential nature to a senior leader within a Segment. Work is generally varied and administrative or project oriented. Has a thorough knowledge of the principal's accountabilities and method of operation. Requires continuous use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel. Often responsible for interpreting internal policies and procedures. Work typically involves handling confidential and sensitive matters. Within established guidelines, makes independent decisions regarding planning, organizing, and scheduling work.


This position resides above-unit only.  Supports RLC-1 level management or a group of individuals that includes at least one RLC-1 manager.

Qualifications & Requirements

Basic Education Requirement - Associate's Degree or equivalent experience



Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

Jobs Rated Reports for Executive Assistant

Posted: 2021-05-20 Expires: 2021-06-20
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Executive Assistant 1

Gaithersburg, MD 20877

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Executive Assistant
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