1+ months

Conference Planning Manager

Ottawa, IL 61350
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About AramarkAramark (NYSE: ARMK) proudly serves Fortune 500 companies, world champion sports teams, state-of-the-art healthcare providers, the worlds leading educational institutions, iconic destinations and cultural attractions, and numerous municipalities in 19 countries around the world.  Our 270,000 team members deliver experiences that enrich and nourish millions of lives every day through innovative services in food, facilities management and uniforms. We operate our business with social responsibility, focusing on initiatives that support our diverse workforce, advance consumer health and wellness, protect our environment, and strengthen our communities.  Aramark is recognized as one of the Worlds Most Admired Companies by FORTUNE, as well as an employer of choice by the Human Rights Campaign and DiversityInc. Learn more at www.aramark.com or connect with us on Facebook and Twitter.




Coordinate all special event requests. Coordinate efforts with, Special Event Coordinator, Executive Chef, and Food and Beverage Manager to properly meet the needs of the account.



  • Coordinate all aspects of assigned bookings to include, but not limited to, AV needs, Room Set-ups, Food & Beverage, Meeting Materials, Rentals, Billings, Parking, etc. 
  • Monitor, on a daily basis, TargetNets list dailies and banquet event orders to ensure information is up to date and accurate.
  • Inspect status of meeting or classroom set-ups.
  • During room inspection, notify the appropriate departments for items, which may be missing from set-up instructions. Example: tables, skirting, water, A/V etc. Ensure that all items are followed up on.
  • Coordinate refreshes and changes to all meeting rooms with the appropriate operating department.
  • Immediately meet with the Client and verify that set-ups are correct. Ask if there are any last minute changes. Check with the Client throughout the day.
  •  Ensure that all client and participants requests are handled within fifteen minutes.
  • Complete a weekly walk through of all meeting and classrooms to monitor for maintenance request and other needs.
  • Attend weekly & daily BEO meeting to review any changes in upcoming programs or special events.
  • Ensure that classroom support inventory levels are maintained.
  • Represent ARAMARK and the Conference Center in such a manner as to enhance their reputation.
  • Maintain a high level of morale and cooperation.
  • Use good judgment, common sense, and fairness in decisions with all team members.
  • Up to and including any additional assigned duties by the Conference Services Director.
  • Support all sales efforts with Current and Future Clients/
  • Program Management of Corporate Meetings, University Programs and Social Business as assigned



  • Bachelors Degree in Hospitality is preferred.
  • Minimum of one experience in event planning or meeting planning.
  • Able to work event based hours, including nights & weekends
  • Experience in customer service and food & beverage
  • Must have excellent communication skills
  • Bilingual in French & English would be an asset

Please note all candidates considered for hire will be required to successfully pass a criminal background check. Accommodations for job applicants with disabilities are available upon request.

Posted: 2019-09-06 Expires: 2019-12-07

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Conference Planning Manager

Ottawa, IL 61350

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