4 days old

Administrative Support Specialist

Fort Lauderdale, FL 33301
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Unit Description

This is a Sodexo ROSI (Regional Operations Support) position, it is a short-term assignment (6 month minimum) with the high potential to become a permanent position within Sodexo. 


The Administrative Support Specialst will support Sodexo's Facilites Management department at Holy Cross Hospital. Holy Cross Hospital is one of our Healthcare clients located in Ft. Lauderdale Florida. The hospital is a non-profit, 557-bed Catholic hospital, which operates in the spirit of the Sisters of Mercy and a member of Trinity Health.  It is a large tertiary based faith hospital, part of the Trinity Health. The facilities office is responsible for the implementation of daily operation as they pertain to the hospital environment and is a very fast paced environment. 


The ideal candidate will have demonstrated experience in office management that includes but is not limited to basic accounting,  AR and AP, as well as PO management. 


Skills/background required:

  • Experience in health care environment is preferred
  • Proven experience as an administrative assistant or Office Manager
  • Provide excellent customer support by resolving issues as they arise and, when necessary, routing the service issue to the appropriate individuals for resolution
  • Proficiency, follow through and decision-making competencies are necessary as well great written and verbal communication
  • Ability to perform Accounting tasks, both AR and AP
  • Proficiency with MS Office, Word, Outlook,  Excel, creating formulas, worksheets, etc
  • Ability to multi-tasks in an extremely busy office environment 
  • Must be a team player & quick learner


This role will:

  • Schedule appointments, make meeting arrangements, and maintain and update leaders appointment calendars
  • Prepare  documents using  WORD, EXCEL, and Power-Point
  • Answer phones and take care of any issues the caller may be having
  • Act as the gate keeper in the office
  • Enter service requests for the technicians in InSite or Maximo as the needs arise
  • Code invoices to process for payment every Friday
  • Process Capital Requisitions through UFS or PeopleSoft
  • Save service reports and quotes on the S: Drive
  • Call out vendors as requested by managers
  • Order supplies as needed- Grainger, Office Depot, etc.
  • Generate POs for Sodexo and Holy Cross
  • Track all POs on PO Log Smartsheet
  • Process New Hires Paperwork and act as liaison with the hospital HR Dept.
  • Edit Payroll records (KRONOS) for any missed punches, etc.
  • Process PTO Forms and record on team calendar
  • Perform projects as requested by the Manager
  • Helps maintain the Sodexo safety records
  • File paperwork as required
  • Maintains a clean, organized and safe environment
  • Develop and maintain positive working relationships with others

Apply today for this great opportunity with Sodexo!!

Position Summary

The Operations Support Specialist will assist in providing general customer support to resolve issues. Will also assist in providing problem analysis and resolution, either via direct communication with the account or by informing the manager of issues that will require a more in depth effort. Assists in answering questions and inquiries from customers via the telephone, Internet, fax and other technologies, using established fact-finding procedures, customer service methodologies, knowledge of pertinent processes and procedures, and familiarity with policies, vendors and specified products. Works with other departments for vendor and product compliance. Be able to handle a large volume of inquiries every day. May supervise less than two full time employees.

Qualifications & Requirements

Basic Education Requirement - Associate's Degree or equivalent experience

Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

Posted: 2019-10-09 Expires: 2019-11-09

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Administrative Support Specialist

Fort Lauderdale, FL 33301

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