12 days old

Administrative Specialist (Business Support 03)

Sandwich, IL 60548
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**Job Description**

To provide a range of administrative assistance, working under general supervision, to the Medicinal Sciences (MedSci) group through the admin shared service model to include assistance to extended Leadership Team (eLT) member(s). To work as part of the team to identify and implement processes, best practices and standards.

**Organisational Relationships**

Reporting to:

+ MedSci extended Leadership Team member

Essential Working Interfaces:

+ MedSci UK Admin Centre of Excellence (CoE), Sandwich

+ MedSci designated eLT member(s) area(s) of remit

+ MedSci, Sandwich

+ Administrative colleagues across various sites worldwide


+ Provide full administrative assistance to designated eLT member(s)

+ Provide generic administrative assistance to wider MedSci community at Sandwich, on rotational basis via the MedSci UK Admin CoE

+ Proactively manage calendar for designated eLT member(s), anticipating conflicts and using diplomacy to resolve problems

+ Local and Global travel arrangements, including preparation of itineraries, documentation and organising visas (if required)

+ Provide assistance on general departmental administration e.g. organisational charts, distribution lists, etc

+ Assist with meeting planning and logistics e.g. internal/external, onsite/offsite, local/international, etc

+ Preparation and expense management for eLT member(s) (if required)

+ General administrative duties e.g. photocopying, scanning, post distribution, etc.

+ Sending documents via courier and tracking (if required)

+ Electronic filing of documentation e.g. SharePoint repository

+ Provide assistance to ensure general departmental efficiency

+ Budget management (if required)

+ Preparing, editing and formatting of documentation e.g. correspondence, presentations, etc

+ Maintenance of SharePoint site(s) (if required)

+ Provide assistance to a variety of cross-line, local and global projects and initiatives

+ To convey best practice and learning across the MedSci UK Admin CoE

+ Use of internal financial systems to raise orders, process payments and assist with associated queries

+ To assist recruitment campaigns

**Essential Skills and Experience**

+ Previous on-the-job administrative experience as well as being multi-skilled through job-related training developing specialised skills in own area of remit

+ Knowledge and comprehension of Microsoft including Outlook, Word, PowerPoint and Excel

+ Project management skills with the ability to work within tight deadlines, identifying problems and relevant issues in non-routine situations in a structured environment

+ Must be proactive and demonstrate ability to multi-task, prioritise work and manage own time referring only new or unusual problems to supervisor

+ To be able to complete recurring assignments independently selecting the most appropriate method or approach to do so within prescribed limits of authority

+ Good attention to detail

+ Highly approachable with the ability to work independently and effectively as part of a team acting as an informal resource for colleagues with less experience

+ Good interactive skills required to develop effective relationships at all levels

+ Must demonstrate positive and helpful demeanour

+ Must be helpful, motivated, reliable and hard working

+ Ability to work under pressure in a fast paced environment

+ Discretion and the ability to work with confidential information

**Desired Skills and Experience**

+ Experience of working in a assistance role in a global environment

+ Has strong knowledge and skills needed for position within assigned area

+ Ability to act as a point of contact and communication channel for internal and external stakeholders

+ Solution orientated looking for ways to add value and assist the team

+ Competence with Pfizer computer systems, including ARIBA, SharePoint, Pfizer Travel and Expenses (PT&E), WebEx

Closing deadline for applications is April 10th.

All applicants must have the relevant authorisation to live and work in the UK.


**Breakthroughs that change patients' lives** ... At Pfizer we are a patient centric company, guided by our four values: courage, joy, equity and excellence. Our breakthrough culture lends itself to our dedication to transforming millions of lives.

Digital Transformation Strategy

One bold way we are achieving our purpose is through our company wide digital transformation strategy. We are leading the way in adopting new data, modelling and automated solutions to further digitize and accelerate drug discovery and development with the aim of enhancing health outcomes and the patient experience.


We aim to create a trusting, flexible workplace culture which encourages employees to achieve work life harmony, attracts talent and enables everyone to be their best working self. Let's start the conversation!

Equal Employment Opportunity

We believe that a diverse and inclusive workforce is crucial to building a successful business. As an employer, Pfizer iscommitted to celebratingthis,in all itsforms - allowing for us to be as diverse as the patients and communities we serve. Together, we continue to build a culture that encourages, supports and empowers our employees.

Posted: 2021-03-29 Expires: 2021-05-08
Sponsored by:
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Administrative Specialist (Business Support 03)

Sandwich, IL 60548

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