30 days old

Administrative Assistant to Global mRNA Marketing Team

New York, NY 10007
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Pfizer and BioNTech's breakthrough COVID-19 vaccine is launched all around the world with Conditional Marketing Authorization (CMA) in the EU and Emergency Use Authorization (EUA) in the US and other regions/countries. Like other COVID-19 vaccines approved during the pandemic period, current market access for Pfizer BioNTech COVID-19 Vaccine has been through supply agreements in 2021.

Although our understanding of the disease epidemiology, virus mutations and duration of protection of vaccines continue to evolve; in the post-pandemic period, it's likely that COVID-19 vaccinations may be an annual vaccination, potentially like flu. In the post-pandemic market dynamics, vaccine uptake will be dependent on numerous commercial brand interdependencies and driving market and patient-centric opportunities for our vaccine.

**Come be a critical part of the team! Provide general administrative and project management support for the mRNA Commercial Operations and US Marketing Team**


Calendars, contact and meeting management (internal and external)

+ Maintain calendars of Marketing and Commercial Operations Leads and senior team members, anticipate conflicts and uses diplomacy to resolve problems in advance

+ Assist with meeting scheduling, conference room reservations, teleconference/telepresence set-up and associated meeting logistics for meetings (catering, supplies, etc.)

+ Assist in setting up and coordinate meetings with potential and existing partner companies and potentially support aspects of large global meetings

+ Provide phone screening coverage; arrange for visitor passes and access

Travel and expenses

+ Coordinate complex and detailed set of travel arrangements; potentially for multiple members of team traveling together or for the same meetings; prepare itineraries

+ Prepare expense reports, track reimbursements and ensure correct AMEX credits/debits

Process and systems support

+ Prepare Purchase Orders and Project Estimates and handle coordination of PE requests, ensure proper invoice routing and tracking. Manage all Ariba and other pertinent system requests

+ Order supplies, equipment and other business purchases

+ Compose, edit and maintain documents including written and electronic communications, meeting minutes, reports, letters, forms, and procedures including serving as SharePoint ?

+ Assist in presentation design and report generation as needed


+ High school degree required, A minimum of five years of progressively responsible administrative experience

+ Previous experience that demonstrates ability to carry out administrative functions proficiently and to complete quality work on a timely basis

+ Excellent communication and interpersonal skills are required

+ Proactive calendar management

+ Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities and take initiative

+ Proficiency in MS Word, Excel, PowerPoint, and Outlook are essential

+ Ability to work well under pressure and under non-traditional working hours as needed

+ Strong organizational skills with a proven ability to prioritize and work independently

+ Proficiency in Pfizer systems (e.g., PEGASUS, GCE, Computron, Ariba)


+ Bachelor's degree highly preferred

+ Demonstrated project management skills strongly preferred

**Other Job Details:**

+ **Last Date to Apply for Job: July 6, 2021**

+ Additional Location Information: Ability to work flexible hours (early AM, overtime, weekends, etc.) when needed, especially when team is travelling internationally

**Sunshine Act**

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

**EEO & Employment Eligibility**

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.


Posted: 2021-06-24 Expires: 2021-07-25
Sponsored by:
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Administrative Assistant to Global mRNA Marketing Team

New York, NY 10007

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