6 days old

Administrative Assistant

Cisco Systems Inc.
San Jose, CA 95113
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What You Will Do

The Administrative Assistant role will provide support for calendaring, travel, and expenses, along with management and oversight of special projects as needed for the Advanced Analytics leader in Data & Analytics organization. To perform these tasks effectively, you will be expected to become familiar with the priorities and engagement dynamics of our people within the organization as well as the stakeholders associated with our work. You will be expected to understand how to handle, with a great degree of independence; incoming asks for time, meetings, and other needs as necessary. You will be responsible for following up to ensure proper disposition, and make sure nothing falls through the cracks. You will work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities Include:

  • Specialist in scheduling & calendaring: Manages leader calendar by prioritizing schedules and meetings
  • Meeting Planning and Organizations: Assists in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology (WebEx Meetings) based upon participant needs, and all other meeting logistics.
  • Event planning and team building activities: As necessary, support the leader(s) and Staff on their Offsite Meetings; Setting up logistics, catering, communications, etc.
  • Excellent organizational & time management skills, with high attention to detail
  • Travel & expense reports: Use concur to book travel and submit timely expense reports
  • Proficient in Office 365, WebEx, MAC OS, Windows OS

Who You Will Work With

In addition to supporting the leader, you will also connect with other administrators across the org to ensure cohesiveness across D&A.

Who You Are

  • 6+ years experience in an administrative environment.
  • Great attention to detail and the maturity to handle confidential information
  • Advanced knowledge of Mac/Windows desktop computer applications: Outlook, Word, Excel, PowerPoint
  • Bachelor's degree preferred

Desired Skills

  • Collaborative style, with excellent teamwork
  • Flexible and approachable
  • Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients
  • Build collaborative processes with other administrative personnel to optimize cross-unit functions
  • Provide mentorship to other employees regarding new methods, assignments or procedures
  • Suggest relevant process improvements
  • Exercise excellent judgment within areas of responsibility
  • Dedicated and results-oriented with an ability to take direction in a very dynamic environment

Why Cisco

#WeAreCisco, where each person is unique, but we bring our talents to work as a team and make a difference powering an inclusive future for all.

We embrace digital, and help our customers implement change in their digital businesses. Some may think were old (36 years strong) and only about hardware, but were also a software company. And a security company. We even invented an intuitive network that adapts, predicts, learns and protects. No other company can do what we do you cant put us in a box!

But Digital Transformation is an empty buzz phrase without a culture that allows for innovation, creativity, and yes, even failure (if you learn from it.)

Day to day, we focus on the give and take. We give our best, give our egos a break, and give of ourselves (because giving back is built into our DNA.) We take accountability, bold steps, and take difference to heart. Because without diversity of thought and a dedication to equality for all, there is no moving forward.

So, you have colorful hair? Dont care. Tattoos? Show off your ink. Like polka dots? Thats cool. Pop culture geek? Many of us are. Passion for technology and world changing? Be you, with us! 

    Posted: 2020-10-16 Expires: 2020-11-16
    Sponsored by:
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    Administrative Assistant

    Cisco Systems Inc.
    San Jose, CA 95113
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