28 days old

ADMINISTRATIVE ASSISTANT-OFFICER/EXECUTIVE LEVEL-SOUTH PLAINFIELD, NJ

South Plainfield, NJ 07080
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\u003Cdiv data-field=\u0022Position_Description\u0022 class=\u0022Summary\u0022\u003EPOSITION PURPOSE - \u003Cbr /\u003E Perform advanced, diversified, and confidential executive-level secretarial duties requiring broad and comprehensive experience, skill and knowledge of organization\u0027s policies and practices. \u003Cbr /\u003E \u003Cbr /\u003E MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES - \u003Cbr /\u003E\u003Cul\u003E\u003Cli\u003EIdentifies needs and initiates projects independently.\u003C/li\u003E\u003Cli\u003ESets priorities and procedures for accomplishing work, delegating responsibility as needed.\u003C/li\u003E\u003Cli\u003ECollects and compiles information, and analyzes data and displays in appropriate form for officer.\u003C/li\u003E\u003Cli\u003EReceives and reviews highly sensitive correspondence for officer.\u003C/li\u003E\u003Cli\u003EMaintains confidentiality and recommends solutions or actions required.\u003C/li\u003E\u003Cli\u003EResponds independently to routine correspondence under own signature or drafts response for officer\u0027 s review on more complex correspondence.\u003C/li\u003E\u003Cli\u003EScreens telephone calls and visitors, and resolves routine and complex inquiries.\u003C/li\u003E\u003Cli\u003EMeets independently with or screens people before meeting with the officer.\u003C/li\u003E\u003Cli\u003EMay supervise a single or group of non-exempt support secretary staff, including hiring, training, and performance appraisal.\u003C/li\u003E\u003Cli\u003EControls calendar closely, with authority to determine who may be scheduled.\u003C/li\u003E\u003Cli\u003EAuthorizes approval for travel expense reports for officer.\u003C/li\u003E\u003Cli\u003EReviews and questions where necessary expense reports of officer\u0027 s direct reports.\u003C/li\u003E\u003Cli\u003EApproves invoices and purchase requisitions under own signature.\u003C/li\u003E\u003Cli\u003EMakes complex domestic or international travel arrangements.\u003C/li\u003E\u003Cli\u003EOperates a variety of office equipment, such as a personal computer, printer, photocopier, transcriber, facsimile, scanner, or calculator.\u003C/li\u003E\u003Cli\u003EProgressively uses the features of one or more standard business software packages.\u003C/li\u003E\u003C/ul\u003ENATURE AND SCOPE - \u003Cbr /\u003E\u003Cul\u003E\u003Cli\u003EProvides primary support to assigned Senior Officer/Officer.\u003C/li\u003E\u003Cli\u003EDirect reports may include one or more Administrative Assistants, as well as one or more Clerks.\u003C/li\u003E\u003Cli\u003ETypically requires frequent persuasion or influencing of others.\u003C/li\u003E\u003Cli\u003EUsually assigns and reviews work of others.\u003C/li\u003E\u003Cli\u003ETypically procedures for analyzing situations and making conclusions are very diverse\u003C/li\u003E\u003Cli\u003ETypically considers among a few options and past practice when solving problems.\u003C/li\u003E\u003Cli\u003ETypically there is some leeway for changing the order of assigned tasks.\u003C/li\u003E\u003Cli\u003EPrior approval is required before dealing with unassigned tasks.\u0026nbsp;\u003C/li\u003E\u003C/ul\u003E\u003C/div\u003E\u003Cdiv data-field=\u0022Postion_Requirement\u0022 class=\u0022Requirement\u0022\u003EMINIMUM QUALIFICATIONS - \u003Cbr /\u003E\u003Cul\u003E\u003Cli\u003EMust be eighteen years of age or older.\u003C/li\u003E\u003Cli\u003EMust pass the Drug Test.\u003C/li\u003E\u003Cli\u003EMust pass Background Check.\u003C/li\u003E\u003Cli\u003EMust pass pre-employment test if applicable\u003C/li\u003E\u003C/ul\u003EEDUCATION REQUIRED - \u003Cbr /\u003E The knowledge, skills and abilities typically acquired through the completion of a high school diplomas and/or GED. \u003Cbr /\u003E \u003Cbr /\u003E YEARS OF RELEVANT WORK EXPERIENCE - 3 \u003Cbr /\u003E \u003Cbr /\u003E PHYSICAL JOB REQUIREMENTS - \u003Cbr /\u003E\u003Cul\u003E\u003Cli\u003EMost of the time is spent sitting in a comfortable position and there is frequent opportunity to move about.\u003C/li\u003E\u003Cli\u003EOn rare occasions there may be a need to move or lift light articles.\u003C/li\u003E\u003C/ul\u003EKNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES - \u003Cbr /\u003E\u003Cul\u003E\u003Cli\u003EPC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.\u003C/li\u003E\u003Cli\u003EAbility to work independently with minimal direction, strong written/verbal communication skills, strong organizational skills and attention to detail, ability to handle multiple tasks at once.\u003C/li\u003E\u003C/ul\u003E\u003C/div\u003E
Posted: 2020-03-01 Expires: 2020-03-31

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ADMINISTRATIVE ASSISTANT-OFFICER/EXECUTIVE LEVEL-SOUTH PLAINFIELD, NJ

Home Depot
South Plainfield, NJ 07080

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