3 days old
2018-08-172018-09-15

Senior Conference Meeting Manager - (36308)

Universal Health Services
BRENTWOOD, TN
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  • Job Code
    36308
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Job Details


Senior Conference Meeting Manager - (36308)

Facility Name
Nashville Regional Office
Location
BRENTWOOD, TN 37027-5577 US (Primary)
Career Area
Professional
Category
Marketing & Advertising
Job Description

One of the nation’s largest and most respected hospital companies, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Steadily growing from a startup to an esteemed Fortune 500 corporation, UHS today has annual revenue nearing $10 billion. In 2017, UHS was recognized as one of the World’s Most Admired Companies by Fortune; ranked #276 on the Fortune 500, and listed #275 in Forbes inaugural ranking of America’s Top 500 Public Companies.

Our operating philosophy is as effective today as it was 40 years ago: Build or acquire high quality hospitals in rapidly growing markets, invest in the people and equipment needed to allow each facility to thrive, and become the leading healthcare provider in each community we serve.

Headquartered in King of Prussia, PA, UHS has more than 81,000 employees and through its subsidiaries operates more than 320 acute care hospitals, behavioral health facilities and ambulatory centers in the United States, Puerto Rico, the U.S. Virgin Islands and the United Kingdom.

Foundations headquarters is located just outside of Nashville, Tennessee, in the beautiful city of Brentwood.  In the corporate office, you will find FRN’s Marketing, Human Resources, Information Technology, Accounting, Business Office Services, and Admissions Center.  Each department plays its part in the support of our facilities, so that the attention can be where it should be: on the patients. Not only does the corporate office support our facilities, but Foundations is committed to encouraging and developing its people by providing a strong community culture and applauding those with a heart of service.

Foundations Recovery Network is currently seeking a Senior Conference Meeting Manager, to provide leadership for the daily coordination of our annual national and regional conferences and workshops. The successful candidate will be an individual who has extensive experience managing logistics; planning with venues, vendors, and staff; and building and maintaining positive relationships with our speakers, sponsors, attendees, and employees.

Do you get excited about seeing an event develop, from the seed of an idea to glorious execution?  Can you see not only the big picture, but every little, intricate piece of a beautiful puzzle?  Are you determined to not only put on a “good” conference, but one that will be talked about for years to come? If so, then you may be the perfect addition to our team!  This position is located at Foundations Recovery Network’s Corporate Office in Brentwood, TN.

This opportunity provides the following:

*UHS is Challenging and rewarding work environment
Growth and development opportunities within UHS and its subsidiaries
Competitive Compensation
Excellent Medical, Dental, Vision and Prescription Drug Plan 
401k plan with company match 
Generous Paid Time Off
Relocation benefits  

 

 

Job Requirements

Essential Duties and Responsibilities

Supervises and manages all conference staff
Negotiates and secures all vendors necessary for conference implementation
Serves on conference planning committee
Ensures sponsored presentations are eligible for continuing education units
Maintains centralized databases of attendees, sponsors, and speakers in our customer relationship management (CRM) system
Oversees yearly Marketing plan for individual conferences and insures deadlines are met
Maintains purchased mailing lists and makes sure the length of authorized use is not exceeded
Addresses inquiries from sponsors, exhibitors, and others related to conference logistics and information

Provides creative direction for the development of branded print collaterals including brochures, postcards, invites, and emails
Plans exhibit layout and coordinates conference facility setup
Plans and coordinates with marketing department around communications for the conferences including, but not limited to, email marketing, print collateral, targeted advertisement, website updates, and social media contact, making sure all efforts can be tracked for ROI purposes
Maintains a detailed project plan and/or checklist for the conferences
Facilitates between internal departments and external contractors to complete tasks
Understands and negotiates convention center, hotel, and resort contracts and addendums and maintains relationship with hotel staff and vendors
Reviews and verifies accuracy of final conference BEOs, AV, and other final bills
Maintains and stays within budget parameters for each conference
Negotiates pricing with hotel for F&B and other areas
Negotiates and secures AV needs for FRN and speakers and sponsors
Responds to speaker, attendee, and sponsor inquiries
Actively resolves any customer issues, escalating to proper personnel if necessary
Manages calls for speakers/presentations, speaker scheduling, and speaker travel coordination
Responsible for facility selection review for all new conferences or change of venue
Maintains conference registration site
Coordinates with hotel on rooming list, referencing with attendee list for possibility of extra room nights
Proposes new conference opportunities
Manages all on-site staff scheduling and accommodations
Responsible for budget management and meeting expenditure goals
Attend networking events to maintain and develop relationships of vendors and others in the meetings industry to stay ahead of new and emerging conference trends.
Responsible for creating and maintaining over-arching event plans for all new conferences 

Knowledge, Skills, and Abilities

Maintains CMP, Certified Meeting Planner, certificate
Must have an understanding of marketing concepts, especially related to social media and search engine marketing
Ability to clearly and succinctly communicate both verbally and in writing
Must be able to orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner
Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into process steps; develops schedules and tasks/people assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals and evaluates results
Must be able to relate well to all kinds of people, both inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably
Ability to quickly find common ground and solve problems; can represent his/her own interests and yet be fair to others; can solve problems with peers with minimum conflict; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration
Spends time on what is important; zeros in on what is critical and can quickly sense what will hinder or help accomplishing a goal; eliminates roadblocks; creates focus
Demonstrates ability to remain calm under pressure; is not knocked off balance by frequent change, delays, or unexpected events
Proficiency in MS Office, including database management in Excel, Access, or cloud based solutions
A current, valid driver’s license is required for frequent business travel
Minimum 10% overnight travel required

Education and Experience

Bachelor’s degree in marketing, public relations, business, communications, planning, or equivalent is required
Minimum of 4 years’ experience in communications and marketing, preferably in a behavioral health organization
Minimum 1 year experience with marketing communications including writing, editing, and design

UHS is a registered trademark of UHS of Delaware, Inc., the management company for Universal Health Services, Inc. and a wholly-owned subsidiary of Universal Health Services, Inc. Universal Health Services, Inc. is a holding company and operates through its subsidiaries including its management company, UHS of Delaware, Inc. All healthcare and management operations are conducted by subsidiaries of Universal Health Services, Inc. To the extent any reference to "UHS or UHS facilities" on this website including any statements, articles or other publications contained herein relates to our healthcare or management operations it is referring to Universal Health Services' subsidiaries including UHS of Delaware. Further, the terms "we," "us," "our" or "the company" in such context similarly refer to the operations of Universal Health Services' subsidiaries including UHS of Delaware. Any employment referenced in this website is not with Universal Health Services, Inc. but solely with one of its subsidiaries including but not limited to UHS of Delaware, Inc.

UHS is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at UHS via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of UHS. No fee will be paid in the event the candidate is hired by UHS as a result of the referral or through other means.

 

 

 

 

 

 

 

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Universal Health Services

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Senior Conference Meeting Manager - (36308)

Universal Health Services
BRENTWOOD, TN
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