11 hours

Executive Assistant (Arlington, VA)

Arlington, VA
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Position Title: Executive Assistant (Arlington, VA)
Job Code: 497098
Job Location: Virginia-Arlington

PGIM Real Estate Finance (PGIM REF) is one of the nation’s largest full-service commercial real estate lenders.  PGIM REF originates a wide variety of commercial mortgage investments for Prudential’s General Account, investment management clients, and other third party capital sources (such as Fannie Mae, Freddie Mac, FHA, CMBS or other institutional investors).


PGIM REF is seeking an experienced administrative professional who will provide support to the Managing Director and Chief Operating Officer, located in Arlington, Virginia.  The successful candidate should have 5 or more years of executive assistant experience working in a fast paced and demanding environment.


Responsibilities will include but may not be limited to the following:

• Heavy and complex scheduling and calendar management for two executives.  This requires coordinating constantly changing schedules, preparing for meetings and conference calls by having all related documentation and logistics in place.

• Arrange and coordinate extensive and complex travel schedules and logistics to include the processing of vouchers and general office operating expenses.

• Coordinate and arrange on and off site meetings by preparing agendas, reserving and preparing facilities, and recording and transcribing minutes of meetings.

• Handle telephone and /or written contact with external and internal associates.

• Provide general administrative support, typing, photocopying, calendaring, vouchers, and maintain supplies.

• Organize and maintain file system, correspondence and other records, including the preparation of audit files, borrower confirmation letters, vacation logs, calendar tracking attendance and archiving to Iron Mountain.

• Open and distribute mail, including confidential, high priority and follow-up items.

• Develop and edit manager’s presentations, typically in PowerPoint.

• Conduct research, compile information for multiple types of statistical reports, using MS Office products and Loan Connect.

• Prepare outgoing mail and correspondence, including e-mail, faxes and overnight packages.


• Proficiency at Microsoft Office applications (Word, Excel, and PowerPoint)

• A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity

• Discretion required in handling highly sensitive and confidential information in a respectful and confidential manner

• Strong initiative, good judgment and the ability to effectively multi-task

• Solid partnering skills and team player a must.

• Excellent interpersonal and communication skills

• Strong editing and proofreading skills.

• High level of motivation.

• Attention to detail

• Ability to work independently with minimal supervision, work under tight time constraints, and be able to prioritize work 

• Ability to work well with other administrative and professional staff

• Flexibility to work overtime on an as needed basis is required


Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.

We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit www.prudential.com to learn more about our values, our history and our brand.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.

Note that this posting is intended for individual applicants. Search firms or agencies should email Staffing at staffingagencies@prudential.com for more information about doing business with Prudential.
Job Function: Administrative and Support Services
Schedule: Full-time

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Executive Assistant (Arlington, VA)

Arlington, VA

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Executive Assistant
93rd2018 - Executive Assistant
Overall Rating: 93/220
Median Salary: $57,410

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